Court Services · Hearing day
Arbitration Hearing Support & Logistics
DFS prepares the practical side of an arbitration hearing: the schedule, the room, the exhibits, notices to participants and any interpreters, so the hearing starts on time whether DFS or another provider supplies the arbitrator.
No courthouse staff to lean on
An arbitration hearing has no clerk or bailiff. The room, the binders, the witness order and the interpreter all have to be arranged by someone on the parties' side.
A missing exhibit set or an unconfirmed room can cost a hearing day that every participant is paying for.
Lead-up to the hearing
- Hearing orderSend the scheduling order, witness list and venue preferences.
- Logistics planDFS confirms the venue, exhibit deadlines, deliveries and interpreter needs in writing.
- Final confirmationsParticipants and venue are reconfirmed shortly before the hearing date.
- Hearing dayMaterials are in place and DFS remains reachable for day-of logistics issues.
Hearing support includes
Scheduling, venue arrangements, exhibit handling, notice delivery and interpreter coordination for arbitration hearings.
- Hearing scheduleConfirming dates and times with counsel, witnesses and the arbitrator's office.
- Venue logisticsArranging and confirming the room, layout and access at the location the parties choose.
- ExhibitsAssembling exhibit sets and delivering them by DFS Courier to the venue and the arbitrator.
- Notice deliveryDelivering hearing notices and papers, with proof of delivery or an affidavit of service when served.
- Interpreter coordinationBooking spoken-language interpreters for witnesses, matched to language and dialect.
- Hearing recordA file of notices, deliveries and confirmations for counsel's records.
Limits
The arbitrator controls the hearing under the parties' agreement and governing law. Hearing logistics work the same way whether the arbitrator was supplied by DFS or selected elsewhere.
- DFS logistics staff take no part in deciding the dispute; where DFS supplies the arbitrator, that neutral alone conducts the hearing and issues any award.
- Interpreters hold standard, publicly recognized language-proficiency certifications, not court (AOC) or federal certification; exhibits needing written translation can be translated by DFS.
- Venue availability and costs depend on the location chosen.
Questions about arbitration hearing support
Can you deliver exhibit binders to the arbitrator directly?
Yes, by DFS Courier to the address the arbitrator designates, following any exchange rules the arbitrator has set.
Will someone from DFS be in the hearing room?
If DFS supplies the arbitrator, yes. Logistics staff attend only if the parties and arbitrator agree, since most support is completed before the hearing.
Can witnesses be subpoenaed for an arbitration hearing?
That depends on the arbitrator's authority and applicable law. If a subpoena issues, DFS can serve it with full documentation.
Guides on this topic
Longer answers from the DFS Guides & FAQ.
Related services
Next steps and alternatives that often go with this work.
Reviewed October 2026 by Delator Field Services. General information, not legal advice.
Tell DFS what the matter needs
Call, text or email with the task, the county and any deadline. You will get a plain answer on scope and cost before work begins.
Questions first? Call or text (629) 310-8667 or email contact@delatorgroup.com.